Application Procedure

Take a few moments to read our guidelines. These notes may help answer some of your questions. If not, do not hesitate to get in touch with us.

Application Procedure

  1. Competitors are encouraged to apply for more than one competition, provided that they comply with the different conditions relating to each individual competition; furthermore, choir, dance group and ensemble members are encouraged to enter the solo competitions. It is useful for the Eisteddfod to have an indication from groups with their applications as to whether they may be putting forward soloists for solo competitions.
  2. Please do not send music scores of own choice items with the application forms.
  3. Applications submitted in accordance with the regulations (see How to Apply) will be examined at our selection day, in early December for Choirs and Groups, and March for Solos. Any incomplete application on this day will be automatically disqualified. An email of confirmation will then be sent out to each successful applicant along with additional information and various forms that are to be completed.
  4. The Entry fee is NON-REFUNDABLE and the fee is payable only ONCE per group/ solo, NOT per competition. This can be paid by credit card, debit card or online at This must be paid by the appropriate application date and is payable only once per group, regardless of the number of competitions they enter. Full details can be found on the Group application form. Please call the office on 01978 862003 if you prefer to pay over the phone.
  5. You must apply using the official Eisteddfod Application Forms. Choirs, Dance Groups, Ensembles and Non-Competitors must use the Group Application Form; Soloists must use the Solo Application Form.
  6. Please note that Groups and Soloists must submit a recent recording from the last 6 months with their application form. This must be as an MP3/MP4 file or link and should be no more than 5 minutes duration. The recorded music need not include your competition pieces but must reflect the genre of each application. For applications in Competitions A1 to A5, at least one piece on the recording must be unaccompanied. Applications will not be considered unless both the application form, fee and the recording are received by the deadline. Groups and soloists must submit a recording relevant to each competition for which they are applying. Please note that pieces may not be repeated in different competitions (excepting Choir of the World).
  7. All Application Forms should be submitted as soon as possible, but competitors should await notification of acceptance before making final personal and/or travel arrangements. The Eisteddfod Office will inform all groups by 16 December 2016 as to whether their application for competition has been successful. Applicants for solo competitions will be similarly notified by 24 March 2017.
  8. No competitor is allowed to make two separate entries in one Competition (as an example; soloists may only enter with one instrument in any one instrumental solo competition).
  9. All competitors, except choir conductors, dance group leaders and accompanists, must be of amateur status, i.e. people who do not earn their principal livelihood from music or dance performance as appropriate. No person shall compete as a member of more than one choir or group in the same competition.
  10. For the purpose of deciding nationality for residents of the UK, England, Northern Ireland, Scotland, and Wales are considered as four separate countries.

General Information and Regulations for Entrants after Acceptance

  1. Group Repertoire: Once selected choirs, dance groups and ensembles should give full details of their intended competition repertoire items on the form provided. If selected, groups must return the official form, along with four original music scores (excluding dance groups) of each piece to be performed and completed stage plans, by 7 April. NB: any music scores received after 7 April 2017 will incur a late administration fee. If we do not receive your music before this date, the judges will be informed and there may be a penalty imposed on your scores which could have major implications.  Additionally, electronic copies will not be accepted due to Copyright Regulations.
  2. Solo Repertoire: All solo competitors must complete the competition repertoire form. Solo competitors in competitions B1 & B2 must send three copies of each item of their competition music scores by 28 April 2017. Solo competitors in competitions B3, B4 & B5 must send two copies of each item of their competition music scores by 28 April 2017. However, if competing in B3 and using an official accompanist, you need to provide 3 copies. NB: any music scores received after this date will incur a late administration fee. After 28 April 2017 it is not possible to change your programme. If we do not receive your music before this date, the judges will be informed and there may be a penalty imposed on your scores which could have major implications.  Additionally, electronic copies will not be accepted due to Copyright Regulations.

All music scores must be clearly labelled indicating which pieces will be used for the preliminary round and which will be used for the final round.

  1. Accommodation Packages 2017: The accommodation packages offered to our participants are as follows;
  • Four Day Package: £190 per member (Hotels/Hostels) or £105 per member (Homestays)
  • Three Day Package: £150 per member (Hotels/Hostels) or £85 per member (Homestays)
  • Children’s Group Package: £175 per member (Hostels) (4 nights)

These accommodation packages are open to all participants that are selected to take part in the Eisteddfod, including groups of competitors and non-competitors from the UK and overseas.

We cannot secure accommodation bookings without a 25% deposit, which is payable on the 3rd March.

For full details of what the packages include please visit here

Alternatively you may wish to book your own accommodation, transport and breakfast.

  1. Bursary Awards: The Llangollen International  Eisteddfod  believes  that  fees/cost must not be a disincentive  for  groups  to  consider applying. With this in mind, we are offering a range of grants from our bursary fund to support groups from every background. If you are accepted  at  the  selection  process  we  want  to  make  sure that you have the best opportunity to take part in the Eisteddfod regardless of your financial circumstances. Bursary information and application forms are available online here.
  2. Competition Time Limits: Competitors can expect to be penalised if stipulated time limits are exceeded in their performance.
    Time Over-Run Penalty
    Up to 30 seconds Nil
    30 seconds – 1 minute 1 Mark
    1 minute – 1.5 minutes 2 Marks
    1.5 – 2 minutes 4 Marks
    2.5 – 3 minutes 6 Marks
    3 – 4 minutes 8 Marks
    Over 4 minutes 10 Marks
  1. Group Accompaniment: Choirs and Groups are generally expected to provide their own accompanists, but if an official Eisteddfod accompanist is required, please notify the Music Office as soon as possible. This must be done before 28 April 2017. Dependent on availability there will be a charge per competition for the use of an official Eisteddfod accompanist.
  2. Preliminary Tests: Semi-Final competitions will be held in all solo competitions and in any other competition in which it is considered necessary. Details of any group competition Preliminary Tests will be given in your Official Acceptance email. These generally take place on the morning of the Final of that Competition, or on the previous day.

          If there are a large number of applications for some group competitions, a preliminary test will be held at the Music Director’s discretion.

  1. Additional Performances: Every group may be expected to undertake an additional public performance on either our outside stages on the Eisteddfod field or at other local venues. You will be notified of these activities in your Official Acceptance Email. NB: we may not give additional performances to all groups, the arrangements are made at the discretion of the Music Director.
  2. Overseas Competitors are asked not to make private arrangements to perform at other venues during the Festival without prior consultation with the Music Director.
  3. Solo rehearsals: These will be arranged by the Music Office for all competitions except B4 and B5.
  1. Group rehearsals: These may be booked before arrival by contacting the Music Office by email at . Each group will only be given a 30 minute rehearsal for each competition they enter.
  2. All official instruments are tuned Diapason Normal Pitch (A-440 or C-522).
  1. Procedure for competitions: All choir/group leaders will receive full guidance regarding backstage arrangements via email.
  2. Staging: The Eisteddfod is held in the Royal International Pavilion which seats over 4,000 people. The stage measures 29 x 9 meters. Tiered staging for choirs is available for up to 80 singers. Further details regarding the Eisteddfod Field Outside Stage dimensions will be available to accepted competitors as appropriate.
  3. International Evening Concerts: Groups/Choirs may be invited, at the Music Director’s discretion, to perform in the evening concerts.
  4. International Costume: In order to bring truly international colour to our festival, choirs/ groups who wear national/stage costume are asked to remain in costume throughout their time at the Eisteddfod.
  1. We urge all groups to arrive by Friday 7 July to take part in our Opening Parade and to have representatives in the Procession of Nations in the Evening Concert on the same day. This is a fantastic opportunity for all.
  2. Social Gatherings and Impromptu Performances: This is encouraged across the Eisteddfod site but the Friends’ Area and the Competitors’ Club as well as other venues around the site provide opportunities for impromptu performances, social gatherings and chances to make new friends. The Competitors’ Club will also be open for some light refreshments during the Eisteddfod week.
  3. Copyright: The consent required by the Copyright Designs and Patents Act 1988, as amended, is hereby given to the Llangollen International Musical Eisteddfod Ltd and its assigns to make recordings and/or broadcasts in sound and/or vision of all performances given at any time during the Eisteddfod for any purpose. Additionally, all property rights subsisting in any such performance are, on coming into being, hereby assigned in totality to the Llangollen International Musical Eisteddfod Ltd and each competitor hereby waives such moral rights to which they are now or may in the future be entitled pursuant to Sections 77-84 of the Copyright Designs and Patents Act 1988. In applying to compete at the Eisteddfod, each competitor certifies that no other assignment or agreement to assign, in respect of these rights, has been or shall be entered into by the competitor or by representatives on his/her behalf.
  4. Selections and Adjudications: The decision of the Management Team of the International Eisteddfod, or the Adjudicators acting on its behalf in any matter concerning the competition, is final and binding upon all parties, and this is an agreed condition of application in all Competitions. Any protest must be made in writing to the Music Director before the end of the Competition to which it applies.