Visa Guidance for Overseas Competitors

These notes summarise the procedure of applying for an “Entertainer Visitor – short term” visa by nationals of countries who need a visa to enter the UK, commonly called ‘’Visa Nationals’’.

  1. It is most important that you begin your visa application as soon as you are selected
  2.  Each person is assessed individually but to ensure consistency amongst your group, it is preferable for the Group Leader to coordinate all applications
  3. Accuracy in your application form is essential. The slightest mistake or falsehood will result in a rejection

Step 1 – Check requirements for your country 

(December- as soon as acceptance documents revived)

Check whether you require a visa via this website gov.uk/check-uk-visa

Identify where and how your application should be made in your country. This will not be the UK diplomatic mission but an agency i.e. VFS Global and World Bridge Service – employed by UKVI to manage Visa Application Centres (VAC) on its behalf. Details of how to apply can be found at ukba.homeoffice.gov.uk/visas-immigration/visiting/entertainer/apply/.

Step 2 – Submit List of Group Members form

(Before the 27th January 2016)

Submit to the CLO at the Llangollen International Eisteddfod the personal details of all members in your group using the ‘List of Group Members Form’ provided i.e.:

  • full name
  • gender
  • date of birth
  • passport number with date of issue/expiry
  • role in the group (e.g. dancer, singer, conductor, choreographer, director etc.)

Please send to clo@international-eisteddfod.co.uk This list will then be authenticated by the CLO and returned to you, together with a formal letter of invitation to the Eisteddfod for submission to the VAC in support for your application.

Step 3 – Check visa processing times

(March 2017)

Make sure you check the average processing times for your country, information can be found at the website www.ukba.homeoffice.gov.uk/visas-immigration/general-info/processing-times/

Please allow plenty of time to complete the visa application forms for your group. You can apply for a visa up to three months before you travel but you should allow weeks rather than days for the process to be completed. Target periods may not be met as each individual case may result in a longer decision time. If you receive no response after 30 days, contact the VAC and inform the CLO at the Eisteddfod of any difficulties.

The most common reason for delay is inadequate or inaccurate documentation and, in the case of groups, late changes in personnel.

Step 4 – Submit VAF1K Forms

(April- three months before departure)

Applications should be made on the VAF1K Form. This can be downloaded from http://www.ukba.homeoffice.gov.uk/sitecontent/applicationforms/visas/vaf1k.pdf. In some countries this application has to be submitted on-line. Otherwise submit the application in person or by post. All visa applications will require you to attend your local Visa Application Centre (VAC) to submit your biometric details (10 digit finger print tramadol scans and a digital photograph) as part of your application process. Your application cannot be assessed until these details have been submitted. A short term Entertainer Visitor Visa costs approx. £90.00.

Each applicant will also need to provide the following documentation:

  • a current passport or similar travel document
  • previous passports (if any)
  • if you are not a national of the country from which you are applying, evidence of your permission to stay in that country
  • a passport sized colour photograph not more than 6 months old.
  • the visa application fee in local currency (equivalent to approximately £90)
  • evidence of how your trip is to be funded
  • proof you can support yourself during your trip e.g. bank statements or payslips for the last 6 months
  • evidence of your invitation to, and participation in, the Eisteddfod
  • your travel plans
  • letters from any sponsors
  • You should make it clear that accommodation fees will be paid to the Eisteddfod in advance of arrival
  • You will need a letter confirming your participation in the Llangollen International Musical Eisteddfod and you should contact clo@international-eisteddfod.co.uk to obtain this invitation letter.
  • To support your visa application, you may also want to present your competitions and performance schedules which confirm that you are programmed to perform at the Eisteddfod.
  • details of where you intend to stay i.e. Llangollen International Musical Eisteddfod, The Royal Pavilion, Abbey Road,   Llangollen, Denbighshire LL20 8SW, Wales, UK. Make it clear that accommodation fees will be paid to the Eisteddfod in advance of arrival

Under 18s

If you are under 18 and applying for an Entertainer Visitor Visa, you will be issued with a Child Visitor Visa and also need written consent to travel from your parent/guardian in your home country. You will need to show that you have proper travel, reception and care arrangements in place for your stay in the UK. If you apply as an “Accompanied Child” you must travel with the adult named on the visa. If you apply as an “Unaccompanied Child”, you may travel alone or with any adult.

N.B. No papers will be forwarded by the VAC to the Entry Clearance Officer (ECO) at the UK Mission until your documentation is complete and correct.

 

What happens when you arrive in the UK?

Before arrival in the UK, you will be asked to fill in a landing card which will collect details of your visit. When you arrive, follow the signs to passport control for your nationality where a Border official will ask to see all your documentation including your visa. Once the official is satisfied, they can grant you entry into the UK.

 

Should you require any further information, please contact Merle Hunt, CLO clo@international-eisteddfod.co.uk