2022 Application Procedures

 

 

2022 Group applications are now closed.

2022 Solo applications are now closed.

2022 Musical Composition is now open. Click here to apply.

Download 2022 Syllabus here

    1. Participants are encouraged to apply for more than one competition, provided that they comply with the different conditions relating to each individual competition. Furthermore, choir, dance group and ensemble members are encouraged to enter the solo competitions. It is useful for the Eisteddfod to have an indication from groups with their applications as to whether they may be putting forward soloists for solo competitions.
    1. Please do not send music scores of own choice items with the application forms.
    2. Applications submitted in accordance with the regulations (see How to Apply) will be examined at our selection day in March. Any incomplete application on this day will be automatically disqualified. After selection an email of confirmation will then be sent out to each applicant.  Successful applicants will receive additional information and various forms that are to be completed.
    3. The Entry Fee is NON-REFUNDABLE and the fee is payable only ONCE per group/ solo, NOT per competition. This can be paid by credit card, debit card or online at http://international-eisteddfod.co.uk/fees/This must be paid by the appropriate application date and is payable only once per group / soloist, regardless of the number of competitions you enter. You will be taken to the payment page after completing the online application form. Please call the office on 01978 862003 if you prefer to pay over the phone.
    4. You must apply using the official Eisteddfod Online Application Forms. Choirs, Dance Groups, Ensembles and Non-Competitors must use the Group Application Form; soloists must use the Solo Application Form and composers the Composer Application Form. Forms are available online http://eisteddfodcompetitions.co.uk/
    5. Please note that Groups and Soloists must submit a recent recording from the last 6 months with their application form. This should be no more than 5 minutes duration and recorded within the last six months. The recorded music need not include your competition pieces but must reflect the genre of each application. For applications in Competitions A1 to A6, at least one piece on the recording must be unaccompanied. Applications will not be considered unless the application form, fee and the recording are received by the deadline. Groups and Soloists must submit a recording relevant to each competition for which they are applying. Please note that pieces may not be repeated in different competitions (excepting Choir of the World).
    6. All Application Forms should be submitted as soon as possible, but participants should await notification of acceptance before making final personal and/or travel arrangements.
    7. The Eisteddfod Office will inform all groups and soloists by 24 March 2022 as to whether their application to compete has been successful. No participant is allowed to make two separate entries in one Competition (as an example; soloists may only enter with one instrument in any one instrumental solo competition).
    8. All group participants, except choir conductors, dance group leaders and accompanists, must be of amateur status, i.e. people who do not earn their principal livelihood from music or dance performance as appropriate. No person shall compete as a member of more than one choir or group in the same competition.
    9. For the purpose of deciding nationality for residents of the UK, England, Northern Ireland, Scotland, and Wales are considered as four separate countries.

General Information and Regulations for Entrants after Acceptance

    1. Group Repertoire: Once selected, choirs dance groups and ensembles should give full details of their intended competition repertoire items on the online form provided. If selected, groups must return the official form, and send four original music scores (excluding dance groups) of each piece to be performed and completed stage plans, by 01 May 2022. NB: any music scores received after this date will incur a late administration fee. If we do not receive your music before this date, the judges will be informed and there may be a penalty imposed on your scores.  Additionally, electronic copies will not be accepted due to Copyright Regulations unless these have been individually licensed and the copies provided have proof of this attached. All music scores must be clearly labelled indicating which pieces will be used for which competition.
    2. Solo Repertoire: All solo participants must complete the competition repertoire form.
      • Solo participants in competitions B1, B2, B3, and D1 must send three copies of each item of their competition music scores by 01 May 2022. Please Note: D1 must only send three copies if using our official accompanist.

    NB: any music scores received after this date will incur a late administration fee. After 01 May 2022 it is not possible to change your programme. If we do not receive your music before this date, the judges will be informed and there may be a penalty imposed on your scores. Additionally, electronic copies will not be accepted due to Copyright Regulations unless these have been individually licensed and the copies provided have proof of this attached. All music scores must be clearly labelled indicating which pieces will be used for the preliminary round and which will be used for the final round.

    1. Bursary Awards: The Llangollen International Musical Eisteddfod believes that fees/cost must not be a disincentive for groups to consider applying. With this in mind, we are offering a range of grants from our bursary fund to support groups from every background. If you are accepted at the selection process, we want to make sure that you have the best opportunity to take part in the Eisteddfod regardless of your financial circumstances. More information will be sent to you once selected
    2. Group Accompaniment: Choirs and Groups are generally expected to provide their own accompanists, but if an official Eisteddfod accompanist is required, please notify the Music Office as soon as possible. This must be done before 14 April 2022. Dependent on availability there will be a charge £25.00 per competition for the use of an official Eisteddfod accompanist.
    3. Competition Time Limits: Participants can expect to be penalised if stipulated time limits are exceeded in their performance.

 

Time Over-Run Penalty
Up to 30 seconds Nil
30 seconds – 1 minute 1 Mark
1 minute – 1.5minutes 2 Marks
1.5 minutes – 2 minutes 4 Marks
2.5 minutes – 3 minutes 6 Marks
3 minutes – 4 minutes 8 Marks
Over 4 minutes 10 Marks

6. Preliminary Tests: Preliminary Tests or Semi-      Final competitions will be held in all solo competitions. If there are a large number of applications for some group competitions, a preliminary test will be held at the Executive Producer’s discretion.

7. Additional Performances: Every group may be invited to undertake an additional public performance on either our outside stages on the Eisteddfod field or at other local venues. NB: we may not give additional performances to all groups; the arrangements are made at the discretion of the Executive Producer.

8. Overseas Participants are asked not to make private arrangements to perform at other venues during the festival without prior consultation with the Executive Producer.

9. Solo rehearsals: These will be arranged by the Music Office for all competitions if you are using the Official Eisteddfod Accompanist.

10. Group Rehearsals: These may be booked before arrival by contacting the Music Office by email at music@llangollen.net Each group will only be given a 30-minute rehearsal for each competition they enter.

11. All Official Instruments are tuned Diapason Normal Pitch (A-440 or C-522).

12. Procedure for Competitions: All choir/soloists/group leaders will receive full guidance regarding backstage arrangements via email.

13. Staging: The Eisteddfod is held in the Royal International Pavilion, which seats over 1,500 people. The stage measures 29 x 9 meters. Tiered staging for choirs is available for up to 80 singers. Further details regarding the Eisteddfod Field outside stage dimensions will be available to accepted participants as appropriate.

14. Social Gatherings and Impromptu Performances: They are encouraged across the Eisteddfod site but the Friends’ Area and the Competitors’ Club, as well as other venues around the site, provide opportunities for impromptu performances, social gatherings and chances to make new friends.

15. Photography Consent: In applying to take part in the Llangollen International Musical Eisteddfod all applicants consent to photographs being taken of their performances at any part of the event and grant Llangollen International Musical Eisteddfod the right to use the photograph(s) resulting from the event and any reproductions or adaptions of the photograph(s) for all general purposes in relation to Llangollen International Musical Eisteddfod’s work including, without limitation, the right to use them in any publicity materials, websites, newspapers and magazine articles whenever Llangollen International Musical Eisteddfod wishes to do so.

16. Copyright: The consent required by the Copyright Designs and Patents Act 1988, as amended, is hereby given to the Llangollen International Musical Eisteddfod Ltd and its assigns to make recordings and/or broadcasts in sound and/or vision of all performances given at any time during the Eisteddfod for any purpose. Additionally, all property rights subsisting in any such performance are, on coming into being, hereby assigned in totality to the Llangollen International Musical Eisteddfod Ltd and each competitor hereby waives such moral rights to which they are now or may in the future be entitled pursuant to Sections 77-84 of the Copyright Designs and Patents Act 1988. In applying to compete at the Eisteddfod, each competitor certifies that no other assignment or agreement to assign, in respect of these rights, has been or shall be entered into by the competitor or by representatives on his/her behalf. Unpublished works: Please ensure the correct permissions have been obtained to use any unpublished works. Published works: Please ensure that if you intend to perform any published works that you secure written permissions from the publishers to perform such works at the Eisteddfod.

17. Selections and Adjudications: The decision of the Management Team of the International Eisteddfod, or the Adjudicators acting on its behalf in any matter concerning the competition, is final and binding upon all parties, and this is an agreed condition of application in all competitions. Any protest must be made in writing to the Executive Producer before the end of the competition to which it applied.

18. Age Restrictions for Groups: Groups competing may allow for up to 10% of the group to be below or above the competition age range. For example, if the competition specifically asks for age range of 12-18, 10% of the group can be under 12 or over 18. Groups should meet the backstage copyright team on the day of their competition to confirm the ages within their group.